The ROM module is now integrated in OPSYS

The Results-Oriented Monitoring (ROM) module was integrated in OPSYS recently. This release represents the initial version of the integration of the ROM module in OPSYS, allowing to perform ROM reviews on Interventions. ROM reviews that were created and approved in the ROM module (legacy system) will have to be completed in OPSYS now.

The ROM module is a tool used by DG INTPA and DG NEAR (in HQ and in EU Delegations), for the effective management of Results-Oriented Monitoring (ROM) reviews of ongoing Interventions.

Since March 2023, all new ROM reviews are created and managed in OPSYS. The ROM module in OPSYS covers the full cycle of ROM reviews on Interventions. The management of ROM Experts that are selected for ROM reviews is also entirely done through OPSYS.

INTPA D4 (Performance, Results and Evaluation; Internal Communication, Knowledge Management and Collaborative Methods) and NEAR A4 (Coordination of financing instruments - performance, results, and evaluation), are in charge of the overall coordination of the ROM system.

For external users (ROM Contractors and Core Team Experts*), the ROM module is accessible from:

• Funding & Tender Opportunities Portal > Manage My Area (once logged-in) > under Monitoring & Evaluation component > ROM.

 (*) Core Team Experts have access to all ROM reviews in all statuses for their respective lot.

ROM Contractors can perform their tasks in OPSYS, for example they can:

• access the draft ROM review from their respective ROM Workplan or ROM Reviews sections via the external Funding & Tender Opportunities Portal. ROM Core Team Experts can also access draft ROM reviews for their respective lot.
• view and extract a list of planned ROM reviews (draft, confirmed, experts selected, experts confirmed) and estimate the projects that they are able to review with the budget available under their contract.
• cancel or resume a ROM review from the confirmed ROM review based on their planning (Workplan). ROM Core Team Experts can also view confirmed ROM reviews for their respective lot.
• plan the specific missions, assign pre-approved Experts, propose mission dates etc.
• encode this information for each ROM review via the external Funding & Tender Opportunities Portal.
• select the Quality Control (QC) Expert in charge of supporting the mission
• signal any conflict of interest at Consortium-level (if any).
• etc.

For details about the ROM Module, consult the EXACT Wiki.