Summary overview of selected types of transfers
Overview of selected types of transfers[1]
|
No. |
Grant |
Use/Purpose |
Allocation formula |
Frequency of transfers |
Prerequisites to execute transfers |
|
Block Transfers |
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|
State Block Transfer |
To provide for state core functions and allow resource allocation to reflect state priorities. |
Current allocation formula (60% equal share and 40% according to 2008 Census population) pooled at and reallocated from each of the 10 ‘old States’ or from national pot. |
Intergovernmental Monthly, automatically sent except if notification by US Finance to the effect of not releasing subsequent transfers |
28 States to have Minister & DG Finance, and bank accounts at BSS. Coding in IGFR release forms (Budget) and MoFEP IFMIS (Treasury) reflect 28 States. Vendor numbers allocated to 28 SMoFs in MoFEP and BSS systems. |
|
County Block Transfer |
Core admin functions (County Administration Department) + County priorities |
Minimal change to accommodate Counties’ configuration as per the Presidential Order |
Intergovernmental Monthly, automatically sent except if notification by US Finance to the effect of not releasing subsequent transfers |
As for State block transfers. Counties to be regrouped in new state configuration. New Counties (as per Presidential Order) to have Commissioner & Executive Director, and bank account. |
|
Water Conditional Transfers |
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|
Water State operating transfer |
To meet the costs of day-to-day running costs of the State Directorate of Water (SDW) including office supplies; fuel, vehicle/motorcycle repairs & routine maintenance/servicing; domestic travel allowances; water point repairs/maintenances etc. The SDW is responsible for oversight of CWUs. |
Fixed amount (50%) +variable (50%) according to population; not sure whether country-wide pot or ‘old States’ pots |
Intergovernmental Monthly, automatically sent except if notification by US Water to the effect of not releasing subsequent transfers |
As for State block transfer. LM to demand and confirm that there is a DG in charge of water in all States before release |
|
Water County operating transfer |
Day-to-day running costs including office supplies; fuel, vehicle/motorcycle repairs & routine maintenance/servicing; domestic travel allowances; water point repairs/maintenances etc. |
Fixed amount (50%) + variable (50%) based on population projections from NBS |
Intergovernmental Monthly, automatically sent except if notification by US Water to the effect of not releasing subsequent transfers |
Coding in IGFR forms (Budget) and IFMIS (Treasury) reflect 84 Counties (which segment can be used?). Vendor numbers allocated to 84 Counties/ County Water Units reflected in Treasury and BSS systems. If option of separate sector accounts, all CWUs to have such accounts. |
|
Water State salary transfer |
To cater for salaries of qualified technical staff employed in the State Directorate of Water and Sanitation. |
Current allocation criteria i.e. equal share |
Intergovernmental Monthly, automatically sent except if notification by US Water to the effect of not releasing subsequent transfers |
LM to demand and confirm that there is a DG in charge of water in all States before release |
|
Water County salary transfer |
To pay for salaries of qualified technical staff employed in the County Water Unit |
Current allocation criteria (based on 5 staff per County Water Unit) |
Intergovernmental Monthly, automatically sent except if notification by US Water to the effect of not releasing subsequent transfers |
Same as for operating transfer? |
|
Education Conditional Transfers |
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|
Primary schools |
To finance basic running costs including stationary and school supplies, school maintenance and minor repairs, extracurricular activities, transport and incentives to volunteer teachers who are not on the government payroll |
No change in allocation formula & amounts |
Transfer to (county-level) SDU (not a govt structure). Release prompted by request from MoEST following eligibility scrutiny. |
Current ‘hurdles’ (bank account, school plan & reporting etc.) Vendor numbers allocated to thousands of schools reflected in Treasury and BSS systems |
|
TTIs |
For TTIs to meet their basic operational costs. |
No change in allocation formula & amounts |
Transfer to (national) SDU (not a govt structure). Release prompted by request from MoEST following eligibility scrutiny. |
Current ‘hurdles’ (bank account, plan & reporting etc.) National level SDUs so no change required in budget/ spending coding approach; vendor numbers (max 10-12) reflected in Treasury and BSS systems |
|
Education State operating transfer |
Provide for running costs of the SMoEs, TVET centres and TTIs, including utilities, office supplies, transportation costs, workshops and contracted services. The operating transfer cannot be used to finance staff costs such as salaries and allowances. |
No change in formula (fixed amount (60%) + variable (40%) based on no. 2ary schools); not sure whether country-wide pot or ‘old States’ pots |
Intergovernmental Monthly, automatically sent except if notification by US Education to the effect of not releasing subsequent transfers |
As for State block transfer. LM to demand and confirm that there is a DG in charge of education in all States before release |
|
Education County operating transfer |
Provide for running costs of the County Education Department, Payam education offices and County Education Centres, including utilities, office supplies, transportation costs, workshops and contracted services |
No change in formula (fixed amount (60%) + variable (40%) based on no. 1ary schools); not sure whether country-wide pot or ‘old States’ pots |
Intergovernmental Monthly, automatically sent except if notification by US Education to the effect of not releasing subsequent transfers |
Coding in IGFR forms (Budget) and IFMIS (Treasury) reflect 84 Counties (which segment can be used?). Vendor numbers allocated to 84 Counties/ CEDs reflected in Treasury and BSS systems. If option of separate sector accounts, all CEDs to have such accounts. |
|
Education State salary transfer |
To pay for salaries and allowances of classified staff at SMoEs, secondary schools, TVET centres and teacher training institutes. State Ministries of Education should staff the ministry according to the staffing structure issued by MoEST. |
MoEST to discuss – might consider formula-based allocation based on 2ary enrolment |
Intergovernmental Monthly, automatically sent except if notification by US Education to the effect of not releasing subsequent transfers |
LM to demand and confirm that there is a DG in charge of education in all States before release |
|
Education County salary transfer |
To pay for salaries and allowances for classified staff in the County Education Department and Payam education offices, primary schools, pre-primary schools, alternative education centres and County Education Centres. County education departments should be staffed in accordance with the staffing structure issued by MoEST |
MoEST to discuss – Might consider formula-based allocation based on 1ary enrolment |
Intergovernmental Monthly, automatically sent except if notification by US Education to the effect of not releasing subsequent transfers |
Same as for operating transfer? |
|
Health conditional transfers |
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|
PHCCs |
Basic running costs |
Current allocation formula and amounts |
Transfer to (county level) SDU (not a govt structure). Release prompted by request from MoH following eligibility scrutiny |
Current ‘hurdles’ (incl bank account) Vendor numbers allocated to hundreds of PHCCs reflected in Treasury and BSS systems |
|
National Hospitals |
Basic running costs |
Current allocation formula and amounts |
Transfer to (national level) SDU (not a govt structure). Release prompted by request from MoH following eligibility scrutiny |
Design ‘hurdles’ (incl bank account) National level SDUs so no change required in budget/ spending coding approach; vendor numbers (<10) reflected in Treasury and BSS systems |
|
Health Science Institutes |
Basic running costs |
Current allocation formula and amounts |
Transfer to (national level) SDU (not a govt structure). Release prompted by request from MOH following eligibility scrutiny |
Design ‘hurdles’ (incl bank account) National level SDUs so no change required in budget/ spending coding approach; vendor numbers (<10) reflected in Treasury and BSS systems |
|
State and County Hospitals |
Basic running costs |
Adapt allocations so as to allow for upgrading of PHCCs/county hospitals in Counties/States currently without such facilities |
Transfer to (State level) SDU (not a govt structure). Release prompted by request from MoH following eligibility scrutiny |
No design hurdles… MoH should see to it that each hospital has an in-charge and a hospital bank account. Budget/spending coding and vendor numbers need to be created in MoFEP and BSS systems. |
|
Health State operating transfer |
To fund core State Ministry of Health (SMoH) activities such as supervision of facilities, coordination of meetings, costs associated with collecting data & submitting it to the national databases |
Allocate funds across the 28 states based on: 60 equal and 40 population. Seize opportunity to introduce a needs based formula |
Intergovernmental Monthly, automatically sent except if notification by US Health to the effect of not releasing subsequent transfers |
As for State block transfer. LM to demand and confirm that there is a DG in charge of health in all States before release |
|
Health County operating transfer |
To meet the day to day running costs of the County Health Departments |
Maintain existing formula i.e. 60% equal and 40% based on population |
Intergovernmental Monthly, automatically sent except if notification by US Health to the effect of not releasing subsequent transfers |
Coding in IGFR forms (Budget) and IFMIS (Treasury) reflect 84 Counties (which segment can be used?). Vendor numbers allocated to 84 Counties/ CHDs reflected in Treasury and BSS systems. If option of separate sector accounts, all CHDs to have such accounts. |
|
Health State salary transfer |
To meet salary costs of classified in the SMoH & service delivery staff in the state & county hospitals |
MoH to discuss. Might consider formula-based allocation based on population, no. facilities & no. Counties |
Intergovernmental Monthly, automatically sent except if notification by US Health to the effect of not releasing subsequent transfers |
LM to demand and confirm that there is a DG in charge of health in all States before release |
|
Health County salary transfer |
To pay salaries for classified staff in the County Health Departments and government service delivery staff in the Primary Health Care Centres (PHCCs) and Primary Health Care Units (PHCUs). Not for paying community based volunteers e.g health promoters or Boma health committee members. |
MoH to discuss. Might consider formula-based allocation based on population and no. facilities. |
Intergovernmental Monthly, automatically sent except if notification by US Health to the effect of not releasing subsequent transfers |
Same as for operating transfer? |
[1] This table has been prepared as an informal overview for summary purposes, and does not represent official information from the MoFEP or line ministries
Keys: Normal fonts = transfers to States; italic fonts = transfers to Counties; bold fonts = transfers to Service Delivery Units (SDUs). Pink/brown = block transfers; Blue = operating transfers; Green = Salary transfers; No color = transfers to SDUs.