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Working Better Together in a Team Europe Approach

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Updated 15/07/2024 | Working Better Together in a Team Europe Approach through joint programming, joint implementation and Team Europe Initiatives Guidance

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3.3 Proposed tasks and responsibilities

Table 12: Tasks and responsibilities at aggregate level.
Tasks Responsibilities
Collecting data on relevance, effectiveness and efficiency, as well as on TEI value added Commission services will collect and analyse available data on the relevance, effectiveness and efficiency of the TEI implementation, as well as on the TEI value added. Data will come from evaluations, joint monitoring activity reports, the reporting on aggregated indicators and Stories of Change submitted by TEI, based on inter alia interviews with national partners and TEI members and implementing partners.
Collecting and aggregating data on results
  • All the agreed JILs will be encoded in the OPSYS system, as noted in Chapter 2. Indicators from Table 1 will be available in OPSYS as core, while others can be encoded as customised (without the option for aggregated reporting across TEIs).
  • It is recommended that TEIs working in a certain area select at least one impact level and one outcome/output level indicator from the list provided in Table 1, if they find them relevant for their activities.
  • In this case, the interested TEI members will collect and provide results data from their relevant interventions. It is not obligatory for all members of a given TEI to contribute data for any indicator(s) selected for aggregated result reporting (Table 1), or for all members to report on the same indicator. To facilitate result reporting, Annex 6, part 2 identifies fully and partially matching indicators from EU and MS frameworks so that existing data collection mechanisms and values can be used whenever possible.
  • Data for impact level indicators in Table 1 is provided by the UN and Global Peace Institute (with some limitations summarised in Annex 6). It will be collected by the Commission services during the production of the annual results report.
  • For each selected outcome/output level indicators in Table 1, progress data (latest results indicator’s value) agreed within individual TEI will be submitted by the respective TEI member via OPSYS (already in use for EU-funded interventions) or in an Excel form (see Annex 5) to the Commission services.
  • In OPSYS aggregation for the same indicator across TEIs will be done automatically after the Commission has checked data to avoid double counting and mistakes. If data for indicators in Table 1 is provided in Excel, Commission services will encode it in OPSYS to enable aggregation.
  • TEI members can provide qualitative data in the form of Stories of Change that their TEI contributed to (template provided in Annex 4).
  • Quantitative data collection for aggregate reporting will be cumulative throughout the duration of TEI.
Data quality control (QC)
  • Each year when progress data is submitted - TEI members will conduct a quality check before encoding data in OPSYS or sending Excel.
  • At impact level, the UN and Global Peace Institute provide the data and assure its quality.
  • At outcome/output level: TEI members and intervention managers (project and programme managers) are responsible for quality control of data on results - this is part of their regular duties. If any of the indicators recommended in the Table 1 are relevant for
  • the given intervention, it should be reported on within the regular progress reports. The TEI members, which compile data at the level of each TEI, will conduct an additional quality check, aiming to reduce the risk of double counting the same beneficiaries. They will report the cumulative number of beneficiaries. External support can be dedicated to this data quality check.
Aggregated data analysis & publication The Commission services will prepare an annual report on TEI results that are available and agree with the WG members for their endorsement. It will then be presented to CODEV and the EUDGx and communicated by TEI members’ via established channels.
Dissemination in partner countries TEI members will disseminate reports on aggregated results to national partners, including its presentation to the government, target communities, civil society and private sector entities, as well as discussion of lessons learned.
Data flow for aggregate reporting and public information on TEI results

Figure 18: Data flow for aggregate reporting and public information on TEI results