Manage Group

Discover how to manage a thriving Group on Capacity4dev, where collaboration and knowledge sharing are at the heart of professional growth for international cooperation professionals. This comprehensive step-by-step guide will empower Space Managers with practical tips and tricks for maintaining a vibrant Group. Learn to navigate each section such as Overview, Info, Discussions, Library, Members, and Events and become a driving force for community engagement, as you inspire, inform, and connect with fellow professionals on the platform. 

Create an engaging and collaborative space for international cooperation professionals: 

1. Step: Log in to Your Capacity4dev Account
2. Step: Access Your Group Homepage
3. Step: Manage the Overview Section
4. Step: Manage the Info Section
5. Step: Manage Discussions
6. Step: Manage the Library
7. Step: Manage Members
8. Step: Manage Events
9. Step: Be an Active Contributor
10. Step: Engage with the Community

Detailed steps 

Step 1: Log in to Your Capacity4dev Account

Ensure that you are logged in to your Capacity4dev account and have the appropriate permissions as a Space Manager.

Step 2: Access Your Group Management Dashboard

1. Navigate to the Capacity4dev homepage. 
2. Click on “My Profile” at the top of the page, select "My Profile" and you will find all the Groups that you Administer inside your profile page.
3. Choose the Group you want to manage. 

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Step 3: Manage the Overview Section

Overview page of your Group is the main landing page and your Groups' business card of what the Group is about. You will find inside this tab the main details, such as who are the Group Owners and Administrators, what are the related spaces, topics and countries to the Group, as well as the featured and latest content.

The Latest activities on your Overview page refer to any activity related to your Group and are sorted chronologically. When you feature content, the item (library, event) will be available on the top of the Latest activities, directly accessible to all members.

1. Edit the Group's description, banner image, thumbnail image, and related content by navigating on Group to “Manage Group” and selct “Edit Group”. 
2. Make sure the Description and Summary are engaging and up-to-date to attract potential members. [find out more about what is Description & Summary and the difference between banner and thumbnail]
3. You will find in the Overview also Groups' details (Owner, Administrators), which you can edit in members' area.
4. When you scroll down, you will find the Latest activities sorted by the latest published content.
5. You can also Feature one content inside the Latest activities. To feature any content inside your Group, navigate to the content (event, discussion, library item) published inside your Group and click on Feature.

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Step 4: Manage the Info Section

Info tab is a space where you can provide more information regarding your Group, such as more detailed aims and background. You can structure this space with a table of contents (with folders and sub-folders), which can be useful for organising the information you wish to share. It is something like your about us section on your website, which you can develop and to Capacity4dev members more about your Group.

1. You can edit this section by navigating to the “Info” tab.
2. You can add more pages by clicking the “Add page” button. 
3. To reorganise the order of the table of contents, click on the “Manage pages” button. 

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You can edit your pages by going to "Manage pages" and then selecting "Edit" from the drop-down menu.

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TIP: You can also create sub-folders of your folders by selecting a parent inside the Edit page and then by drag and drop function.

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Step 5: Manage Discussions

Discussions are the main collaborative function and crucial feature of all Groups.[find out more about discussions]

1. Post new discussions by going to the yellow “Post content” button at the top right. [explore how to start a discussion]
2. To publish Discussions which are still in draft status, navigate to “Manage Group” and click on “View Drafts.” 
3. Encourage members to initiate and participate in meaningful discussions. 
4. Moderate discussions to ensure they remain on-topic and respectful. 
5. Promote active discussions to keep the Group dynamic and engaging. 

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Step 6: Manage the Library

Library is a repository of all documents and materials that are related to the specific Group. You can also sort all library materials into folders.

1. Post relevant and valuable documents and items by going to the yellow “Post content” button on thetop right.  
2. Make sure you publish items which are still in the Draft status. Regularly update the library with fresh content and remove outdated or irrelevant materials.  
3. NEW function! You can organise items into folders for easy navigation by going to "Library." The Library folder works the same way as the Info folder.

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Step 7: Manage Members

The management of the members of your specific Group will be part of your responsibilities as Space Manager. 

1. See all members in your Group by going to "Manage Group" and select "Manage Members."
2. See all members that did not yet accept your invitation or members who requested a membership to your group and awaiting your acceptance by going to "Manage Group" and select "View Pending Members."
3. You can "Change role," "Make owner" or "Remove" Group members by going to "Manage Group" and select "Manage Members." Click on the "Manage" button on the specific member row, and select from a drop-down one of the options.

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Note: All members have to accept the invitation of becoming member of the Group to which they were invited. In the invitation email sent, they will receive a link directly to approve the invitation. 

[Explore more on how to invite another member to the Group]

Step 8: Manage Events

Events facilitate collaboration among members of your Group. On the Capacity4dev platform, you can create events and join events, but you can also comment, like, follow and share them.

1. Create and promote events relevant to the Group's focus in the Events section of your Group. To create them, go to the yellow “Post content” button on the top right. 
2. Ensure event details are accurate and up-to-date. 
3. Encourage member participation in events to foster engagement and collaboration. 

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Step 9: Be an Active Contributor

1. Lead by example and frequently contribute to the Group by posting content, participating in discussions, and sharing items. 
2. Encourage collaboration by initiating discussions that invite members to share their insights, experiences, and perspectives. 
3. Share relevant articles, documents, or news to keep the Group informed about recent developments in the field.

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Step 10: Engage with the Community

1. Foster a welcoming and inclusive environment where members feel comfortable contributing and expressing their opinions. 
2. Organise online events or webinars to share knowledge, discuss topical issues, and promote networking among members. 
3. Highlight the achievements and contributions of Group members, showcasing their expertise and promoting a sense of community. 

Managing a Group on Capacity4dev requires ongoing effort, attention to detail, and active engagement. By following this step-by-step guide and implementing the provided tips and tricks, Space Managers can create a thriving environment that supports professional growth and fosters meaningful connections. As a Space Manager, your role is to contribute, engage, and involve the community, leading by example to create a vibrant and dynamic Group experience.