Evaluation methodological approach

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Dissemination and follow up phase (phase 4)

This section is structured as follows:

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Each step of the dissemination and follow up phase  is described according to the respective role of :
evaluation manager The evaluation manager
external evaluation team The external evaluation team
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1420993037_em.png Informing the hierarchy
The evaluation manager sends the report to the hierarchy with a special short summary (1 to 2 pages maximum) pointing out the most relevant conclusions, lessons and recommendations, with a covering note indicating when the dissemination will proceed and how.
1420993037_em.png Dissemination of report

Two weeks later, or more, if requested by the hierarchy, the manager publishes the report and the executive summary on at least one publicly accessible website. Links are posted on other relevant websites.
The evaluation manager circulates the full length report to the relevant Commission services and other evaluation users.

Evaluation users

Decision-makers and designers use the evaluation to reform or renew the project/programme, to confirm or to change strategic orientations, or to (re)allocate resources (financial, human and other). They are interested in clear, simple, and operational recommendations that are credibly grounded on evidence.
Managers and operators use the evaluation findings to adjust management, coordination and/or their interactions with beneficiaries and the targeted groups. They expect detailed information and are ready to interpret complex technical messages.
The institutions that funded the project/programme expect to receive accounts, i.e. a conclusive overall assessment of the project/programme.
Public authorities conducting related or similar projects/programmes may use the evaluation through a transfer of lessons learned. The same applies to the expert networks in the concerned sector.
Finally, the evaluation may be used by civil society actors, especially those representing the interests of the targeted groups.
1420993037_em.png Presentations
The evaluation manager may organise one or several presentations targeted at audiences like: expert networks in the country or region, media, government-donor coordination bodies, non-state actors.
He/she may ask the evaluation team to participate in the presentation.
He/she may write an article to facilitate the dissemination of the main conclusions and recommendations.
1420993037_em.png Follow-up

As soon as the evaluation report is circulated, the evaluation manager draws up a list of recommendations, each associated with the respective addressees.

He/she invites the addressees to comment on the recommendations in writing. A similar invitation is sent out one year after the end of the evaluation. The evaluation manager collects all comments received. The options may be just to file them or preferably to publish them on the same website as the report.

This stage concludes the evaluation.